How to add a new admin user to WordPress

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Every once and a while we like to add a simple post about accomplishing something very simple with WordPress. Many times we get questions on how to do something in WordPress and we see the obvious answer is not at people’s fingertips in search. Create these posts help our client’s as well as others looking to accomplish the same task. Today we ask: How to I add new admin users to WordPress?

Just so you don’t have to go digging into this post for the answer, here it is: (Video walkthrough below)

  1. Login to WordPress using a current admin account.
  2. Click “Users” tab. (Lower left side, typically the black navigation bar with white lettering.)
  3. Click the “Add New” button at the top of the page.
  4. Fill in a username.
  5. Add the user’s email.
  6. First Name, Last Name, & Website are optional.
  7. Create password. Use the provided or create your own STRONG PASSWORD. (Click for help on creating a strong password)
  8. Select Administrator in the dropdown below the password setting.
  9. Click “Add User” button at bottom of the page.
  10. DONE!


Steps Explained:

Step 1: Login using Admin account

In order to create a new admin account you must ALREADY have access to the WordPress website.

Step 2: Click the users tab

In the dropdown when you hover over the users tab there is an option to add new user from here. It is important to first review your current users to make sure the user does not already exist and that you don’t have unauthorized users.

Step 3: Click New Users Button

For all posts, pages, and users there is a standard button at the top of the page to create new. Click the “Add New” button and you will be brought to the new user form.

Step 4. Pick a User Name

This can be any name with or without spaces. It is important here not to use “admin” as the username. There is some importance of security which is the whole reason we use usernames and password.  Admin is the most commonly used username and is the first name hackers will use to attempt to get into your site. Your username does not have to be complex like your password but just make sure it is not “admin”.

Step 5. Add the User’s Email Address

This step is important for 1 main reason: Reseting the users password if they ever forget it. If you choose to have WordPress send the user an invite to create their own password, then you must have the correct email address. Also, if you choose to assign the user administration rights, they will get all emails related to new user creation. In other words if a new user is created, all administrator will get an email saying so. Last note, the new user you create can also use this email address as a username in case they ever forget their username.

Step 6. First Name, Last Name, & Website (Optional)

These fields are for reference internally and for if you ever decide to display and extended author profile on the main live website. Did you know you can even add more fields to WordPress profiles?  We use WordPress Toolset to easily add extra fields to users and posts and easily display them on the website without having to use code.

Step 7. Creating the Password

Strong passwords are important with any user account WordPress or not. WordPress is unfortunately notorious for random hacking and the first line of defense is a strong password. When you create a new WP user account, a password is suggested for you. This is a strong password and if you don’t mind copying and pasting the password on login, then it is a smart choice.

When creating new user accounts you also have the choice to send an email to the new user to prompt them to create a new password. This way your not sending passwords via email and the new user does not have to give out their password if it is one they use often.

Step 8. Assigning the user role

For most new accounts you will want to select “Administrator” but here you also have options for user permissions/roles. IF the new user will just be blogging, then you can select “Editor” so they do not see the settings options.

Step 9. Click “Add User” – Done!

Jason Houston
Jason Houston
Jason Houston is a web developer at Complete Web based on the island of Nantucket Massachusetts. He actively monitors the status and health of over 20 accounts to maintain position in search and to ensure each business is doing everything possible to increase revenue. Feel free to ask Jason a question at: